Office Manager – One to One Africa

Reports to      :  COO

Location         :  Mthatha

Department    : Office of the COO

Contract Type: Fixed Term

Job Purpose
The Office Manager is responsible for ensuring the efficient and effective operation of the One to One Africa office. This role oversees key administrative and operational functions, including office cleanliness, fleet and maintenance coordination, and procurement activities. The Office Manager supervises the staff members in these functions and ensures compliance with organizational policies and procedures.

Key Responsibilities

1. Office Operations Management

• Oversee the daily operations of the office to ensure a productive and well-maintained working environment.
• Manage all office support services including maintenance, cleaning, security, and general office upkeep.
• Ensure compliance with organizational policies and procedures relating to office operations.

2. Procurement Oversight

• Manage and coordinate procurement processes in line with organizational policies.
• Ensure timely sourcing, purchasing, and delivery of goods and services required by the office and programmes.
• Ensure the maintenance of accurate procurement records and monitor supplier performance.

3. Fleet and Maintenance Management

• Ensure effective management of organisational fleet, building maintenance, and office facilities.

• Ensure vehicles are roadworthy, serviced on time, and used according to organizational guidelines.
• Ensure the coordination of maintenance and repairs of office equipment and infrastructure.

4. Staff Supervision and Leadership

• Manage and supervise staff reporting directly to the Office Manager, including procurement, fleet, maintenance, and cleaning personnel.
• Provide performance management, coaching, and support to ensure optimal productivity.
• Foster a collaborative and professional working environment.

5. Budget and Financial Management

• Develop, manage, and monitor the office/section budget.
• Ensure cost-effective use of resources and adherence to financial controls.
• Prepare regular budget and expenditure reports as required.

6. Compliance and Administration

• Maintain proper documentation, records, and filing systems related to office operations.
• Ensure compliance with health and safety standards within the office environment.
• Support audits and internal control processes relevant to office operations.

Qualifications and Experience

• Diploma or degree in Office Administration, Business Management, or related field.
• Minimum 3–5 years’ experience in office management, procurement, facilities, or operations.
• Valid code 8 or 10  drivers licence
• Experience supervising staff and managing budgets.
• Knowledge of fleet management processes is an advantage.

Skills and Competencies

• Strong organizational and leadership skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask and manage several functions concurrently.
• High level of integrity and attention to detail.
• Problem-solving and decision-making capabilities.

Application Process:

• Submit your CV with three references, a cover letter, and certificates to hr@onetoonechildrensfund.org .

NB! Qualifications obtained from a foreign educational institution must be accompanied by an evaluation letter from SAQA.

Closing Date: 12 March 2026